A board portal solution is a collection of digital tools that align all stakeholders on the board. These tools help to collaborate, reduce admin and improve governance monitoring. This allows the board to make better decisions quicker and to be in compliance with the changing regulations in a timely way.
The best solutions for board portals are user-friendly for all members, regardless their level of tech proficiency, and help make administration easier and faster by automating processes and reducing the reliance on email. This lets them spend more time on governance issues and also improve meeting preparation and in-meeting discussions.
In addition, it’s critical that any board portal solution is secure and provides an audit trail that is robust. In this way, officials can be assured that the portal is in compliance with strict data privacy standards. Additionally, communication between other members is handled within the portal rather than in individual emails which are more susceptible to cyber-attacks.
The best portal will secure board-level documents at every stage of their lifecycle. Features such as remote wipe, role-based authorizations and permanent purge ensure that data isn’t lost or misplaced.
A good board portal should also offer an array of scheduling options for meetings and other activities. This will allow board members to participate from anywhere and at any moment which can be extremely useful for remote or hybrid meetings. It should also incorporate video conferencing for those times where a face-toface meeting is not possible.