The questions you ask prospective suppliers of board portals will have a significant effect on the efficiency, effectiveness, and security of your meetings. The right portal will give your director confidence, cut down on the time to compile materials and offer user-friendliness and most secure security. It will allow directors with high contributions to be fully engaged in meetings, and provide tools to ensure a smooth flow between meetings that allows them to concentrate on governance and strategy.
Choose a company that is known as a supplier of robust and robust features that can be scaled. They should also have an intuitive interface and be able to integrate with your existing systems, and provide an electronic signature solution that’s effective. You should also verify the security certifications of the vendor (such as SOC 2, ISO 27001 or HIPAA) and any third-party audits they have completed.
Additionally, it is essential that your portal connects with your company’s existing email system and integrates with the capabilities built-in for storage solutions for documents. This allows your company to communicate with its members using regular channels instead homepage of relying upon emails that could be monitored outside of the company’s lines of communication.
You should also find out whether the vendor provides responsive customer support that is available 24 hours a day. Leading portal services have a dedicated customer support team that is happy to assist with any issues you or your board members may have. They will also be able to provide testimonials and references from other organizations who have implemented their solution.