Document sharing is an essential part of collaborative business processes. If it is not done properly, this can give hackers the opportunity to steal sensitive files.
Secure Document Sharing involves the distribution of data classified as confidential or private, such as personally identifiable information (PII) or protected health information (PHI). This includes documents that remain in progress and circulated to colleagues in the context of a collaboration or review process. It is used in M&A activities and requires a solution which allows large documents to be exchanged within an extremely secure online environment.
The most common method is to use cloud-based file sharing applications. They permit users to access online files in a controlled fashion (e.g. printing, copying and screen-shot prevention). It also permits precise control over shared folders and files, and allows for advanced security features like audit trails and encrypted.
Peer-to-peer document sharing is a different alternative. It allows computers to connect directly to each other to transfer files, but without hosting them on central servers. It offers some benefits, including reduced storage requirements along with speedy transfer speeds and more flexible user experience. However, it also comes with significant risks, such as inadvertent publication of private information malware, viruses, malware and worms. It is not recommended to use in environments that are subject to strict compliance regulations. Mimecast’s Secure Document Sharing solution provides the most secure way for teams to share documents with external parties, and also internally within the organization. It can be triggered manually or automatically, based on administrator-defined policies. It also supports different tiers of collaboration and access to conform to organizational governance rules and best practices for secure document sharing.
https://allsmarthomebusiness.com/the-case-for-virtual-data-rooms-in-safeguarding-business-deals/